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2. Special Events In Northbrook

4. For purposes of this article, the term SPECIAL EVENT shall mean any activity or use that is not subject to a permit pursuant to Northbrook’s Zoning Code or a license pursuant to Northbrook’s Municipal Code, and either:

   1. Requires the use or assistance of, or imposes an impact on, any village property, equipment, or personnel to an extent greater than is customary in the ordinary course of daily village business;
   2. Involves the use of or impact on village streets or sidewalks in a manner that would exceed normal use or travel on such streets or sidewalks;
   3. Is an outdoor event that will be open to the general public (i.e. sidewalk or tent sale, or holiday light shows).
   4. Involves a gathering of more than 100 people, other than gatherings at a religious congregation or other place designed and intended for assembly purposes and permitted under the village zoning code;

    

   Notwithstanding the foregoing, the following public gatherings or assemblies shall not be considered a special event:

   1. Residential block parties.
   2. Organized, nonpermanent gatherings which take place only on Park District property or nonpermanent residential gatherings on private property or properties and only use the public way for normal vehicular or pedestrian travel from one location to another without impeding other vehicular or pedestrian traffic or other normal activity. However, all events are expected to follow the Village’s Notification Policy and Special Event Security Policy.
   3. Any Federal or State Government Official visit or appearance that is for official business and is open to the public.  
   4. Any visit or appearance by a notable person that is for official business and is open to the public. 

    

   The following shall be considered a special event:

   1. Parades, or processions of any kind, which move from place to place upon public property along a specified route.
   2. All festivals, amusements, fairs, farmers markets, carnivals, and circuses, including those on private property.
   3. Any event requesting street closures (other than block parties), parking lot closures, and/or police presence.
6. Event Organizer Information
8. First Name*
9. Last Name*
11. Phone Number *
12. Email Address*
14. Associated Organization*
16. Alternate Event Contact
18. First Name*
19. Last Name*
21. Phone Number*
22. Email Address*
26. Event Information
28. Event Title*
30. Event Start/End Date/Time*
    Event Start/End Date/Time Start Date

    Event Start/End Date/Time Start Time

    —

    Event Start/End Date/Time End Date

    Event Start/End Date/Time End Time
32. Event Address*
34. City*
35. State*
36. Zip Code*
38. Estimated Number of Attendees *
40. Event Description *

    Include as much detail as possible.

42. Is the event a parade, walk, or run?*

    1. Yes
    2. No
43. Is the event open to the public?*

    1. Yes
    2. No
45. Will the event be indoor, outdoor, or both?*

    1. Indoor
    2. Outdoor
    3. Both
46. Are you requesting street closures?*

    1. Yes
    2. No

    If so, indicate exactly what street you are requesting closure of in the Event Description and include on Event Site Plan.

48. Are you requesting barricades or traffic cones?*

    1. Yes
    2. No
49. Will there be a tent larger than 10ft x 10ft?*

    1. Yes
    2. No
51. Will the event have alcohol?*

    1. Yes
    2. No
52. Will the event have food?*

    1. Yes
    2. No
54. Will event have a raffle?*

    1. Yes
    2. No
56. List the number of barricades/cones you are requesting
57. List the street(s) you are requesting to be closed
59. Upload all applicable documents.
61. Event Site Plan*
63. Emergency Action Plan*

    This plan should identify emergency exits, crowd managers, emergency notification methods, and how organizers will deal with weather related incidents and emergencies. 

65. Indoor Event Checklist*
66. Outdoor Event Checklist*
68. Temporary Food Permit Application
69. Tent Safety Checklist*
71. Raffle License
73. Describe your waste management plan*

    Describe how you intend to manage and dispose of trash and recyclable materials in order to maintain a clean space throughout the duration of the event.  

75. Describe your event's parking plan*

    Clearly indicate where event participants and staff will park for the duration of the event, the flow of traffic, and any requested no parking postings, and a description of how event organizers will manage parking needs the day of the event.

77. Describe your notification plan*

    For questions, see the Village's Notification Policy.

81. Questions about the Special Event Permit Process?

    Contact the Village at specialevents@northbrook.il.us

82. Temporary Liquor License

    If your event requires a temporary liquor license, contact specialevents@northbrook.il.us

83. Conducting a Raffle without an Event?

    Submit the raffle license application to specialevents@northbrook.il.us

Leave This Blank:


84. 1. Receive an email copy of this form.
85. Email address

    This field is not part of the form submission.

86. Submit

* indicates a required field