Information Requests (FOIA)

The Village of Northbrook processes all Freedom of Information Act (FOIA) requests in accordance with Illinois state law. All requests for records, including documents and drawings, must be submitted to the Village in writing.

There are multiple methods to submit a FOIA request in writing.

Through the Online FOIA Portal (preferred method)
Via email at foia@northbrook.il.us
In-person at Village Hall (Village Manager's Office)
Faxed to 847-272-1892
Via USPS to Village Hall (Attention FOIA Officer)

While not required, a FOIA Request form can be submitted to the FOIA Officer to accompany your request. Requests involving architectural drawings or plats of survey require the written permission from the architect or the property owner (with proof of ownership and photo ID).

The Village, by law, will respond no later than five business days after receipt of a non-commercial request. Commercial requests will receive a response no later than 21 business days after receipt. There is no charge to email responses. Any request resulting in more than 50 pages (black and white) will be assessed a fee according to the Annual Fee Ordinance. Certification is available for $1 per page.

Freedom of Information Officer
Village of Northbrook
1225 Cedar Lane
Northbrook, Illinois 60062
Phone: (847) 664-4010
Facsimile: (847) 272-1892
E-Mail: FOIA@northbrook.il.us

Records Maintained by the Village of Northbrook and Departments

Village Manager's Office

Administrative & Legal Records

Administrative/Correspondence Files
Legal Records
Freedom of Information Act Requests and Denials
Illinois Commerce Commission Case Files
Legal Notices, Certificates of Publication, Press Releases, Meeting Notices

Financial & Audit Records

Audit Reports
Revenue Sharing Records
Receipts
Postage Records

Meetings & Governance

Minutes
Tape Recordings of Minutes/Meetings
Ordinances & Resolutions

Permits & Licensing:

Events Permits (Special Events, Raffles, Temporary Liquor Licenses)
FCC License

Personnel & Scheduling:

Appointment Books, Desk Calendars, Phone Messages

Publications & Outreach

Brochures, Pamphlets, Newsletters, Village Publication

Planning & Reporting

Departmental Reports
Inventories

Records Management

Application for Authority to Dispose of Local Records & Records Disposal Certificates

Reference & Historical:

Accident/Incident Reports
Code Books
Census Records
Election Records

Human Resources

Personnel & Employment Records

Personnel Files
Employment Applications (Solicited & Unsolicited) and Support Documents
Grievances
Time Records (Sick, Vacation, Overtime, Compensatory, Leaves, etc.)
Unemployment Compensation Records
Worker’s Compensation Records
U.S. I-9 Employment Eligibility Verifications
IMRF & Pension Records
Officials' Oaths, Bonds & Appointments

Human Resources & Labor Relations

Collective Bargaining Agreements
Equal Employment Opportunity Commission (EEOC) Records
Affirmative Action Records
Salary/Personnel System Surveys
Policies & Procedures

Benefits & Insurance

Insurance Enrollment Cards/Records
Insurance Policies & Claims

Payroll & Financial Records

State & Federal Tax Records (W-2s, W-3s, W-4s, IL-501s, IL-941s, etc.)
Investment Records
Postage Records

General Administration

Accident/Incident Reports
Administrative/Correspondence Files
Appointment Books, Desk Calendars, Phone Messages
Departmental Reports
Inventories

Development and Planning Services

Administrative & General Records

Administrative/Correspondence Files
Appointment Books, Desk Calendars, Phone Messages
Board/Commission Packets
Departmental Reports
Resident/Community/Business Questionnaires
Petitions
Vendor Listing
Work Orders

Permits, Licenses & Inspections

Building, Driveway, Fence, Elevator, Firework, Swimming Pool, Sign, Utility, and Occupancy Permits
Business, Liquor, Food Establishment, Taxi/Chauffeur Licenses
Solicitor/Peddler/Junk Dealer Permits
Contractors’ Licenses, Bonds & Certificates of Insurance
EPA & Utility Treatment Inspections, Water Use Audits
Hydrant, Equipment, and Vehicle Maintenance Records

Planning, Development & Engineering

Annexation, Dedication, Easement, Subdivision, Land Acquisition Records
Appraisals & Comprehensive Plans
Construction & Project Records
Engineering Records (e.g., Flood Control, Easements, Soil Reports)
Bridge & Sidewalk Replacement Program Records
Zoning & Variance Records
Planning Commission Records
Map, Plats, Blueprints, Surveys

Legal, Code & Ordinance Enforcement

Complaints/Ordinance Violations (e.g., Animal, Property, Pollution)
Ordinance Violation Records
Resolutions & Contracts, Agreements, Leases
Franchise & Cable TV Franchise Agreements

Financial & Bidding

Bond Records
Bid Records & Tabulations
Special Assessment Records
Gas/Fuel Receipts, Postage Records

Water, Utility & Environmental

Water Pumpage Reports, Flow & Level Charts, Main Break Records
Water Sample & Consumption Reports
Utility Permits & Connection Records
Utility Treatment Reports (e.g., Plant Logs, Sludge Disposal)
Metropolitan Water Reclamation District Records
EPA Chemical/Microbiological Reports
State/US Water Use & Construction Reports
Joint Utility Locating Notices (J.U.L.I.E.)

Records & Reports

Accident/Incident Reports
Survey Reports (Census, EEO, Employment, etc.)
Traffic Reports (Data, Statistics, Studies)
Code Books

Finance

Financial & Accounting Records

Appropriation Records
Assessed Valuations & Rate Reports
Audit Reports & Work Papers
Budget Reports
Financial Statements & Treasurer’s Reports
Grant Records
Revenue Sharing Records
Motor Fuel Tax Records
Municipal Tax Records (Sales, Real Estate, Hotel/Motel, Infrastructure, 911, etc.)
Personal Property Replacement Tax Records
Tax Levy Records & Tax Anticipation Warrants
State of Illinois Dept. of Revenue Reports & Tax Exemptions
Cook County Tax Statements & Property/Exemption Certificates

Banking & Transactions

Cancelled Checks, Bank Statements & Deposit Slips
Cash Receipts & Daily Cash Reports
Check Stubs & Copies
Paid Bills, Invoices, Warrants & Vouchers
Petty Cash Records
Purchase Orders & Requisitions
Receipts
Bill/Check/Voucher/Warrant/Invoice Listings

Payroll & Employee Financial Records

Payroll Records
Ledgers, Journals, Registers (General, Payroll, AP/AR, Utilities)
Statement of Economic Interest Records

Legal & Tax Records

Bond Records
Bankruptcy Applications & Notices
Liens
Illinois Commerce Commission Case Files
Circuit Court Fine Transmittals

Licensing & Permits

Animal License Records
Vehicle License Records

Utility Records

Utility Bill Stubs & Receipts
Utility Deposit Records
Utility Meter Readings
Transportation & Parking
Commuter/Parking Records (Daily Cash Reports)

Information Technology

Activity Reports
Accident/Incident Reports
Administrative/Correspondence Files
Appointment Books, Desk Calendars, Phone Messages
Departmental Reports
Electronic Mail
Inventories
Postage Records

Police

Evidence & Property Records

Evidence & Property Inventories and Files
Prisoner Property Reports & Receipts

Court & Legal Records

Circuit/Municipal Court Records
Legal Case Files, Lawsuits
Liquor License Investigation Files

Criminal Justice Reporting & Oversight:

Illinois Uniform Crime Reports
Criminal History Checks and Inquiry Reports
I.D.O.C. Tracking & Monitoring Records
Racial Profiling and Project CARE Applications

General Administration

Administrative Correspondence (incl. general email)
Appointment Books, Calendars, Phone Messages
Departmental, Statistical, Officer Activity Reports
Officer Assignments, Rosters, and Schedules
Rules, Regulations, Policies, Procedures
Minutes and Agendas

Communication & Dispatch

Dispatch Records (Calls for Service, Complaints, Field Interviews)
Radio Transmission Logs, FCC Radio Licenses
Communication Tapes (Audio/Video), Surveillance Footage
E-911 Call Reports

IT & Records Management

FOIA Requests and Denials
Application for Authority to Dispose of Records
Electronic Logs (e.g., Vacation Watch 2007 onward)

Equipment Records

Equipment Assignment Logs (Radios, Tickets, Keys, etc.)
Equipment Maintenance Files, Inventories
Certificates of Calibration (e.g., Intoxilyzer)
Intoxilyzer Reports, Logs, and Certifications

Vehicle Records

Vehicle Files (Titles, Inspections, Registration)
Vehicle License Registrations
Vehicle Tow Records
Range Scores / Rangemaster Files

Facility & Monitoring

Jail and Lockup Inspection Reports
Prisoner and Cell Check Logs

Budgeting & Finance

Budgets and Worksheets
Grant Records
Claims for Reimbursement
Cash Receipts, Paid Bills, Invoices, Vouchers, Warrants
Purchase Orders and Requisitions

Employee Records

Employment Applications and Supporting Documents
Personnel & Training Records
Time Records (Leave, Sick, Vacation, OT)

Permits, Licenses, & Registrations

Alarm Logs, False Alarm Files
Animal Licenses, Lost/Found/Impound Reports
Bicycle & Vehicle Registrations
Misc. Permits (Taxi, Solicitor, etc.)
Canine Unit Records

Public Engagement & Notices

Press Releases, Meeting & Legal Notices
Certificates of Publication
Counseling Service Records
Child Passenger Safety Inspection Records
Vacation and House Watch Records

Fire

Records Management

Applications to dispose of local records
Disposal certificates

Administrative Records

Administrative files and correspondence
Appointment books, calendars, and phone message pads
Minutes
Policies, procedures, rules, regulations, and bylaws
Legal and meeting notices, press releases

Financial Records

Annual budgets and appropriation ordinances
Budgets and budget worksheets
Financial reports
Bill, check, invoice, voucher, and warrant listings
Paid bills and vouchers
Petty cash records
Reimbursement claims
Cash receipts
Fuel and gasoline reports

Human Resources

Employment applications and documents
Eligibility, promotion, and seniority lists
Personnel files (incl. training records)
Salary schedules and surveys
Time records (sick, vacation, OT, etc.)
Collective bargaining and negotiation files

Legal & Property Records

Contracts, agreements, and leases
Legal files
Appraisals
Annexation, easements, land acquisition records
Insurance policies and claims

Planning & Development

Construction permits and plans
Consultant studies and surveys
Maps, plats, plans, and property specs

Procurement & Inventory

Bid records
Purchase orders and requisitions
Equipment issue and maintenance records
Inventories

Public Safety & Emergency Services

Accident, injury, EMS, ambulance, fire, and incident reports
Fire call logs, station logs, drill records
Fire inspection, prevention, and pre-plan review files
Mutual aid cards and agreements
Controlled substance and narcotics records
Self-contained breathing apparatus records
Vehicle records (maintenance, titles, registrations)
Disaster plans
State Fire Marshal reports
National Fire Incident Reporting System (NFIRS) reports

Operational Reports

Daily activity reports
Departmental and statistical reports
Schedules, assignments, and rosters
Training logs and lesson plans
Work orders and service requests

Community Engagement

Citizen complaints
Freedom of Information Act (FOIA) requests and denials
Public safety and education records

Board of Police and Fire Commissioners

Records Management & Compliance

Applications for Authority to Dispose of Local Records
Records Disposal Certificates
Certificates of Publication, Newspaper Clippings, Notices of Hearings

Administrative & Meeting Records

Administrative Files and Miscellaneous Correspondence
Minutes, Agendas, and Board Packets
Audio/Video Recordings of Meetings

Personnel & Human Resources

Application/Pre-Hiring Packets
Personnel Files
Disciplinary Files
Eligibility and Promotional Lists
Promotional and Position Exam Records
Testing Booklets, Results, Supporting Documents

Legal & Governance

Legal Case Files
Officials’ Oaths, Bonds, and Appointments
Rules and Regulations / Policies and Procedures

Public Works